Konor Construction Sarl Business Notify Your Boss and HR of Your COVID19 Diagnosis: Email Template 

Notify Your Boss and HR of Your COVID19 Diagnosis: Email Template 

According to the Centers for Disease Control and Prevention (CDC), notifying your employer and Human Resources (HR) of a COVID-19 diagnosis is crucial in preventing the spread of the virus within the workplace. This communication allows for immediate contact tracing and necessary precautions to be taken to protect other employees.

As the COVID-19 pandemic continues to impact workplaces worldwide, the importance of transparency and open communication regarding positive cases remains essential. By informing your boss and HR promptly, they can implement necessary protocols and provide support to affected employees during this challenging time.

In a study conducted by the World Health Organization (WHO), it was found that early notification of COVID-19 cases in the workplace can significantly reduce the risk of transmission and minimize disruptions to business operations. By sharing your diagnosis proactively, you are contributing to the safety and well-being of your colleagues.

When drafting an email template to notify your boss and HR of your COVID-19 diagnosis, it is important to be clear and concise in your communication. Include relevant details such as the date of your positive test result, any symptoms you may be experiencing, and your planned course of action (e.g., quarantine period). Additionally, express your willingness to provide any additional information or support needed during your absence.

By following these guidelines and promptly informing your employer and HR of your COVID-19 diagnosis, you are playing a vital role in protecting the health and safety of your colleagues and helping to prevent further spread of the virus in the workplace. Your proactive approach can also help to alleviate concerns and ensure that appropriate measures are in place to support you and your coworkers during this challenging time.

What to Include in a COVID Positive Email to Boss

When informing your boss that you have tested positive for COVID-19, it is essential to provide clear and concise information to ensure the health and safety of your colleagues. In your email, be sure to include details such as when you first started experiencing symptoms, when you were tested, and the date of your positive result. This will help your boss track potential exposure within the workplace.

Why Prompt Communication is Key

Timely communication is crucial when dealing with a COVID-19 diagnosis. By informing your boss as soon as possible, they can take necessary steps to protect other employees and mitigate the spread of the virus. In addition, early notification allows your employer to make arrangements for your absence and ensure proper cleaning and disinfection procedures are followed in the workplace.

Providing Additional Information

In your email, consider providing information on any recent close contacts you may have had at work and any areas within the office that may need special attention for cleaning. This will assist your employer in conducting contact tracing and implementing measures to prevent further transmission of the virus.

Expressing Gratitude for Support

Finally, remember to express gratitude for your employer’s understanding and support during this challenging time. Acknowledge any accommodations that have been made to assist you during your recovery and assure your boss that you are following the necessary protocols to ensure a safe return to work when you are cleared by a healthcare professional.

Notify Your Boss and HR of Your COVID19 Diagnosis: Email Template

When you receive a positive diagnosis for COVID-19, it is crucial to inform both your boss and HR as soon as possible. Not only does this help to ensure the safety of your colleagues and prevent further spread of the virus, but it is also essential for the implementation of necessary protocols and support measures. Crafting an email to notify your boss and HR requires a balance of professionalism, transparency, and empathy. Here’s a guide on how to effectively communicate your COVID-19 diagnosis:

COVID Positive Email to Boss

Subject: Positive COVID-19 Diagnosis Notification

Dear [Boss’s Name],

I hope this email finds you well. I wanted to inform you that I have received a positive diagnosis for COVID-19. As per guidelines from health authorities, I will be following self-isolation protocols to prevent further spread of the virus. I am working closely with healthcare professionals to monitor my symptoms and will keep you updated on my progress.

I understand that my diagnosis may have implications for our team and workflow. I am committed to ensuring minimal disruption and will do my best to support any necessary adjustments during my absence. Please let me know if there are specific tasks or responsibilities that require immediate attention or reassignment.

Thank you for your understanding and support during this challenging time. I look forward to returning to work as soon as it is safe and appropriate to do so.

Key Points to Include in Your Email:

  • Clear and concise subject line
  • Personalize the greeting
  • Provide a brief overview of your situation
  • Assure your commitment to following health guidelines
  • Offer assistance in managing workload
  • Express gratitude for understanding and support

Informing HR

Aside from notifying your boss, it is also essential to inform HR about your COVID-19 diagnosis. HR will be responsible for coordinating any necessary actions within the organization, such as contact tracing, communication with other employees, and implementing health and safety protocols. When drafting an email to HR, you can follow a similar format to the one used for your boss, focusing on the relevant information and actions HR needs to take.

Key Points to Include in Your Email to HR:

  • Clearly state your COVID-19 diagnosis
  • Provide details on your self-isolation plans
  • Mention any close contacts at the workplace
  • Ask about the company’s COVID-19 policies and procedures
  • Request any necessary support or accommodations

By informing both your boss and HR about your COVID-19 diagnosis promptly and transparently, you are not only taking care of your health but also contributing to maintaining a safe and healthy work environment for everyone. Communication is key in times of crisis, and by following these guidelines, you can navigate this challenging situation with professionalism and empathy.


As an employee, it is important to notify your boss and HR immediately in the event of a COVID-19 diagnosis. By following the email template provided and including key points in your communication, you can ensure a smooth and transparent exchange of information. Remember to prioritize the safety and well-being of yourself and your colleagues, and do not hesitate to ask for support or assistance as needed. By approaching this situation with professionalism and empathy, you can help mitigate the impact of COVID-19 in the workplace and contribute to a safer working environment for all.

Related Post